PERMANENT PERSONAL RECORDS
You should keep the following documents INDEFINITELY (forever!):
- income tax returns
- income tax payment checks
- investment trade confirmations and statements
- important correspondence
- legal documents
- retirement and pension records
- CPA audit reports
PERSONAL TAX RECORDS
Hang onto these records for SIX YEARS:
- supporting documents for tax returns
- accident reports and claims
- medical bills (if tax-related)
- sold property records, contracts, receipts
- sales receipts (if tax-related)
- utility records (if tax-related)
- other bills (if tax-related)
- settled accident claims
SHORT-TERM PERSONAL TAX RECORDS
Hang onto these records for THREE YEARS:
- credit card statements
- medical bills (in case of insurance disputes)
- utility records (for internal use)
- expired insurance policies
PERMANENT BUSINESS RECORDS
You must keep the following documents FOREVER (yes, forever!):
- income tax returns
- income tax payment checks
- annual financial statements and books of account
- corporate documents (incorporation, charter, by laws)
- stock records & retirement / pension records
- licenses, patents, trademarks, and registration applications
- investment trade confirmations and statements
- documents substantiating fixed asset additions
- important correspondence & legal documents
- CPA audit reports
BUSINESS TAX RECORDS
Hold onto this paperwork for SIX YEARS:
- bank reconciliations and voided checks
- canceled payroll and dividend checks
- personnel and payroll records
- purchase & sales records
- travel & entertainment records
- supporting documents for tax returns
- sold property records, contracts, receipts
- sales receipts (if tax-related)
- utility records (if tax-related) & other bills (if tax-related)
- vendor invoices
IN-HOUSE BUSINESS RECORDS
Keep the following documents THREE YEARS:
- monthly financial statements (for internal purposes)
- credit card statements
- utility records (for internal use)
- employment applications
- expired insurance policies
SPECIAL CIRCUMSTANCES
You should retain these records according to the following guidelines:
- car records (until the car is sold)
- credit card receipts (until verified on statement)
- insurance policies (for the for life of policy)
- mortgages / deeds/ leases (6 years past life of agreement)
- pay stubs (until reconciled with your W-2)
- property records, contracts, receipts (until property sold)
- sales receipts (life of warranty or the life of the item)
- stock and bond records (6 years beyond selling)
- warranties and instructions (for the life of product)
- other bills (until payment is verified on the next bill)
· DMA Mail preference service (PO Box 9008 / Farmingdale, NY 11735-9008)
· Stop Junk mail Association (800-827-5549)
· Private Citizen (800-cut-junk)
· Haines & Co./Criss-Cross Directory (8050 Freedom Pkwy. NW / N. Canton, OH 44720)
· Consumer Research Institute/Stop The Junk Mail Kit (PO Box 612 / Ithaca, NY 14851)